SmartTrackers B.V., Van Marnixlaan 51, 3818 VB Amersfoort, The Netherlands, registered with the Dutch Chamber of Commerce under Number 61117536, is responsible for the processing of personal data as shown in this privacy statement.
SmartTrackers B.V.
Gorterplaats 11A
6531 HZ Nijmegen
+ 31 (0) 24 2022680
SmartTrackers B.V. processes your personal data by using our services and/or because you provide it to us.
Below you will find an overview of the personal data we process:
Our website and/or service does not intend to collect information about website visitors under 16 years of age. Unless they have permission from parents or guardian. However, We cannot verify that a visitor is over 16 years old. We therefore recommend that parents be involved in the online activities of their children in order to prevent the collection of information about children without parental consent. If you are convinced that without this permission we have collected personal data about a minor, please contact us via info@smarttrackers.nl, we will remove this information.
SmartTrackers B.V. processes your personal data for the following purposes:
SmartTrackers B.V. does not take decisions on the basis of automated processing on matters that may have (significant) consequences for individuals. These are decisions taken by computer programs or systems, without a human being (e.g. an employee of SmartTrackers B.V.).
SmartTrackers B.V. does not keep your personal data any longer than is strictly necessary to achieve the goals for which your data is collected. We apply a maximum retention period of 1 year in connection with our backup procedures.
SmartTrackers B.V. does not sell your data to third parties and will only provide it if necessary for the execution of our agreement with you or to comply with any legal obligation. With companies that process your data in our mission, we conclude an processors agreement to ensure the same level of security and confidentiality of your data. SmartTrackers B.V. remains responsible for these processing.
The following is a list of third parties with whom we share data for the SmartTrackers application (app.smarttrackers.nl):
| Service | Shared personal Data | Retention period | Purpose |
| Amazon S3 (Amazon.com Inc.) | Uploaded files | 1 year (after user deletion) | Recover files in case of loss. |
| Amazon S3 (Amazon.com Inc.) | All the above mentioned personal data | 1 year | Storing database backups (second off-site location). |
| Authy (Twilio Inc.) | E-mail address and phone number | – | Provides two-pronged authentication methods for the application. These personal data are only shared when functionality is used by the user. |
| Trans IP (Transip B.V.) | All the above mentioned personal data | 1 year | Trans IP provides us with a VPS environment with which we can make off-site database backups and is also the first off-site backup location. |
| Heroku (Heroku Inc.) | All the above mentioned personal data | Number of hours | Heroku provides the hosting and server management of our (virtual) Web environment. |
| Memcached Cloud (Redis Labs Inc.) | All the above mentioned personal data | Number of hours | Caching of HTML documents from the website in fast memory to improve performance. |
| Zendesk (Zendesk Inc.) | IP address. In the case of Use Help function: name, e-mail address and content question. | 1 year | Handling and organizing questions that users can make via the Web application to our helpdesk. |
| PostMark (WildBit LLC.) | IP address, e-mail address and possibly content of the mail. | 45 days | Sending notifications and system mails to users. |
| HireFire | IP address, e-mail address, and possible form infills (in log files of request). | Number of hours | Performance measurements on the basis of which we run more or less processes. |
The following is a list of third parties with whom we share data for the SmartTrackers websites (smarttrackers.nl, clubvan49.nl):
| Service | Shared personal Data | Retention period | Purpose |
| Trans IP (Transip B.V.) | IP address. | Number of weeks | Handle requests while navigating the website. |
| Trans IP (Transip B.V.) |
In Case of filling In contact form: Name, e-mail address, content of the question. |
Number of weeks | Contact the website visitor to answer the submitted question. |
| Google Analytics (Google Inc.) | IP address. | 14 months | Analysis of the activity of visitors on the website. |
| Vimeo (Vimeo Inc.) | IP address. | – | Retrieving video player to view the videos on our website. |
The following is a list of third parties with whom we share data for our organization:
| Service | Shared personal Data | Retention period | Purpose |
| MoneyBird (MoneyBird B.V.) | Billing information such as: Applicant name, e-mail address, telephone number. | 7 years (mandatory storage period Administration Tax Office) | Preparing invoices, tracking payments and keeping the financial records. |
| Scheffer Administrations | Billing information such as: Applicant name, e-mail address, telephone number. | 7 years (mandatory storage period Administration Tax Office) | Accounting. |
| Trello (Atlassian PTY Ltd) | Name, e-mail address, phone number, and contact address information. | 1 year | Maintain internal administration, reporting and progress consultancy pathways. |
| Google workspace (Google Mail, Google Calendar, Google Docs, Google Inc.). | Name, e-mail address, phone number, and contact address information. | – | Communication between employees of SmartTrackers and customers (or potential customers) via e-mail. Track contact information and scheduled appointments. Notes and minutes. |
| Campaign Monitor (Campaign monitor Pty LTD). | Name, e-mail address, and IP address. | – | Composing and sending newsletters. |
SmartTrackers B.V. only uses technical and functional cookies. And analytical cookies that do not infringe your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone on the first visit to this website. The cookies we use are necessary for the technical operation of the website and your ease of use. They make sure that the website works properly and, for example, remember your preference settings. We can also optimize our website. You can opt out of cookies by setting your Internet browser to not store cookies. In addition, you can also delete any information previously saved through your browser’s settings.
You have the right to view, correct or delete your personal data. You can do this yourself through your account’s personal settings. In addition, you have the right to revoke your consent to the data processing or to object to the processing of your personal data by our company and you have the right to transfer data. This means that you can submit a request to us to send the personal data that we have from you in a computer file to you or another organization you mentioned.
If you wish to use your right to object and/or the right to data transfer or have other questions/comments about the data processing, please send a specified request to info@smarttrackers.nl.
To ensure that the request for inspection has been made by you, please send a copy of your identity document to the request. In this copy, make your passport photo, MRZ (machine readable zone, the strip with numbers at the bottom of the passport), passport number and civic Service (BSN) black. This to protect your privacy. SmartTrackers B.V. will respond to your request as soon as possible, but in any case within 4 weeks.
SmartTrackers B.V. also wishes to point out that you have the possibility to lodge a complaint with the national Supervisor, the authority personal data. This can be through the following link: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons
SmartTrackers B.V. takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unsolicited disclosure and unauthorized alteration. If you have the impression that your data is not properly protected or there are indications of abuse, please contact our customer service or via iso@smarttrackers.nl. SmartTrackers B.V. has taken the following measures to protect your personal data: